Executive Board Meeting - August 2009
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Meeting Minutes
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Overview
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Purpose/Objective:
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Executive Board Meeting
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Date/Time of Meeting:
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Thursday August 6, 2009 7:39PM 9:33PM
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Location:
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John Hanson Middle School
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Attendees
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Meeting Facilitator:
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Steve Loftus
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Minutes
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Topic
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Lead
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Discussion
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1. Call to Order
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Steve Loftus
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Steve brought the meeting to order at 7:39
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2. Roll Call
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Marjorie Willis
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Roll call was maintained with a Meeting Sign-In Sheet
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3. Reading of Minutes and Acceptance
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Marjorie Willis
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Marjorie called for a vote to accept the minutes from the meeting held on July. Unanimous approval was obtained.
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4. Reading of Correspondence and Communications
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Steve Loftus
Scott Wolf
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· Volkswagen of Waldorf would like to sponsor a tournament on Saturday October 17, 2009. They would like space provided at Bryantown to display their cars and banners. Steve L. will check with County. Also need to check and see if it conflicts with Travel teams schedules.
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5. Officer Reports
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Various
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President
Vice President, Administration
Vice President, Recreational Program
Boys Program Director
Girls Coordinator
Vice President, Travel
Secretary
Treasurer
Registrar
Fields and Scoring
Merchandising
Media
Coaching Advisor/ Travel Team
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6. Unfinished Business
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Various
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7. New Business
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Various
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Co-erver Camp Scholarships
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8. Miscellaneous
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RecPlus
Coach’s Meeting
Miscellaneous
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*Discussion Type – Information Sharing, Update, Review, Decision Making, Direction Setting, Approval or Feedback
Action Items
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Created Date
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Action
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Assigned to
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Due Date
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Status*
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03/05/09
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Need discussion with the county to discuss a 3rd U-6 field
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Mark Duncan/ Joe Ward
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Prior to Fall ‘09
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Open
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04/02/09
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Document list of duties for Field Marshall
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Steve Loftus
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-
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Closed
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04/02/09
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Document list of duties for Concession Stand
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Steve Loftus
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-
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Closed
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04/02/09
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Schedule location for Travel Team Managers Meeting w/ Wachovia on 4/25
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Marjorie Willis
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04/19/09
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Closed
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04/02/09
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Review Field Assignments for Wade Elementary
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Stephanie Lloyd
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05/02/09
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Closed
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03/05/09
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Research the prices of the trailers for the mowers and bring to the Board Meeting next month
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Shawn Bingham
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Prior to Fall ‘09
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Open
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03/05/09
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Identify a process to collect and manage email votes
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Marjorie Willis
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TBD
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Open
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05/07/09
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Need to confirm June Meeting site John Hanson or Applebee’s
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Marjorie Willis
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May 30th
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Closed
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05/07/09
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Contact Scheduling Coordinator regarding duties
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Steve Loftus
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TBD
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Closed
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*Action Item Status – Open, Completed
Future Meetings **
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Date:
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Time:
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Location
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03/05/09
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7:30 p.m.
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John Hanson Middle School
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04/02/09
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7:30 p.m.
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John Hanson Middle School
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05/07/09
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7:30 p.m.
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John Hanson Middle School
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06/04/09
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7:30 p.m.
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John Hanson Middle School
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07/02/09
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7:00 p.m.
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Applebee’s of Waldorf
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08/02/09
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7:00 p.m.
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Applebee’s of Waldorf
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09/03/09
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7:30 p.m.
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St. Peter’s Church
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7:30 p.m.
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St. Peter’s Church
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**Applebee’s’ will be used as an alternate for inclement weather and summer months.