Executive Board Meeting - June 2010


Meeting Minutes
Executive Board Meeting
Date/Time of Meeting:
Thursday June 03,  2010 7:37PM – 8:40PM
St. Peters
Steve Loftus
Roger Ilamni
Michael Gaines
James Cataldo
Mana Labrie
Shawn Bingham
Karen Jones,
Dave Weavill
Absent: Joe Ward,
Trent Jones, Mark Duncan,
Stephanie Lloyd, Scott Wolf,
Paul Cushion, Mike Merwin
Meeting Facilitator:
Steve Loftus
1.        Call to Order
Steve Loftus
Steve brought the meeting to order at 7:43PM
2.        Roll Call
Roger Ilamni
Roll call was maintained with a Meeting Sign-In Sheet
3.        Reading of Minutes and Acceptance
Steve Loftus
Steve called for a vote to accept the minutes from the meeting held on May 6th. Unanimous approval was obtained.
4.        Reading of Correspondence and Communications
Steve Loftus
·         County contacted the Board if Waldorf SC would consider managing Bryantown’s operations. Board needs more information/details from County before making decision.
5.        Officer Reports
  • No Updates
Vice President, Administration
·         Waldorf SC Cup was rescheduled for 12-13th,  June. Rescheduling was to accommodate other county leagues   Shawn, Steve, and Gary will mark the fields June 11th.
·         Fall registration is open. Walk-in registration will be held on June 12th and 26th located at Sears. A registration tent will also be available during the Waldorf SC Cup Tournament.
·         Mark, Scott, Dave, Shawn, and Steve had a meeting to go over the documentation for the renewal of the Director of Coaching. An e-mail vote will be sent out to Board to accept the renewal.
Vice President, Recreational Program
  • No Updates
Vice President, Travel
  • No Updates
Boy’s Program Director
  • No Updates
 Girl’s Program Director
  • No Updates
  • No Updates
  • Dave mentioned Waldorf SC’s finance/budget was on target until the receipt of 2 bills. One bill was in the amount of $2,700 for flyers and the other was $900 for travel try-out pennies. Dave mentioned there needs to be a modification of the by-laws to include/adress non-budgetary items.
  • No Updates
Scheduling and Scoring Director
  • No Updates
Merchandising Director
  • Mana mentioned she plans to have the merchandising tent out during the Waldorf SC Tournament.
Media Director
  • No Updates
Equipment Director
  • No Updates
Director of Coaching
  • No Updates
6.        Unfinished Business
7.        New Business
8.       Suspense Items June
  • Concession Stand GI Party – Executive Board
  • Post-Season Blow-Out – Executive Board
  • Establish and Publish Thank You Notes – Secretary
  • Amend, as Required, the Rules and Procedures Document – VP, Rec
  • Confirm Fall Mandatory Coaches Meeting Location – VP, Rec
9. Miscellaneous
  • None.
  • Meeting concluded at 8:40pm
  • Next Executive Board meeting to be held June 3rd
*Discussion Type – Information Sharing, Update, Review, Decision Making, Direction Setting, Approval or Feedback

Action Items
Created Date
Assigned to
Due Date
See Suspense items for March items
*Action Item Status – Open, Completed
Future Meetings will be held at St. Peters Church in Room 8 at 7:30 unless otherwise noted